Friday, 1 April 2011

How to compress images in Word and Powerpoint

Inserted images in Word and Powerpoint may appear small, but they are actually stored as their original size unless compressed. This can cause printing to take a long time and needlessly increase file sizes. Thankfully there is a way to compress images in both these applications.

Office 2000, XP and 2003

Open the view menu and select 'Pictures' from the 'Toolbars' sub-menu. The picture toolbar, as shown below, should appear.

Click on the 'Compress pictures' icon (highlighted in orange on the above picture).

This opens the following window.


Select 'Web/Screen' for the highest level of compression, or 'Print' for a lower level. Make sure that 'Apply to' is set to 'All pictures in document', and click 'OK'.

You may then receive the following warning. If you do, click the 'Apply' button.



Office 2007 and 2010


Click on any image to enable 'Picture Tools', and click the 'Format' tab shown below.


Click the 'Compress Pictures' button (highlighted in orange on the above picture), to open the following window.

Select whichever level of compression best suits your purposes. Make sure that 'Apply only to this picture' is not selected, and click the 'OK' button.

18 comments:

Koncis said...

great article ;) thanks

http://ekoncis.blogspot.com

Credit Card Supply said...

Cool little tutorial... thanks :)

Stepterix said...

Thanks for the kind words

ramaraobobby said...

Picture tools in Word 2010 is of great use with many new features compared to previous versions of word. And yeah this compression of images is most useful to help with images running more size and delaying printing processes. Thanks for sharing. Keep posting!

Jodie said...

I actually had no idea this could be done. This is going to save me lots of time. Thanks for the tips :)

Beware from CTRL +C said...

nice post...i read your post first time i am really impress...i share this with my friends on my website...thanks

Colleen said...

Very good, very clear, and I have a use for this today. Thank you!

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Brian | Desktop Computers said...

The options in 2003 version was much more easier and user friendly. One who does not anything about office software can also work on it.

Theresa Cahill said...

I'm with Jodie... I consider myself graphically challenged so this post came at a very handy time. Two weekends ago all the family descended (it was a great time!) with lots of photos taken. I want to send them off, but you're looking at MANY megas (and the recipient uses AOL of all things). So maybe, if she doesn't respond about downloading and unzipping a zipped file (don't know if she knows how), I'll try this method instead :)

Again a big thanks because even if I don't use this tip now, I will know it's available for other uses!

Online Tech Support said...

This is really nice , I am first user and really like your post, hope i will get a new one soon.

forum widget said...

NICE ! i looked everywhere for a guide how to do it, and then i came across this ! THANKS!!!!

Projector Maximum said...

wow, really i didn't know about this. hahaha. thanks for share...

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Stepterix said...

Thank you all for the kind words.

Anonymous said...

Thank you so much. I had assumed the icon belonged to "Corrections" and so I never selected it!

shockwave flash crash said...

nice sharing. This information is great and help me for how to compress
image in word and PowerPoint.

MS Office support said...

Thanks for sharing.....
By compressing images in presentations makes it easier to share PPT files with your colleagues or on Internet.

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